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Management Assistant
Job DescriptionWe are a dynamic real estate firm committed to developing quality projects that combine strong results with sustainable added value for our environment, clients, and partners. We work with a driven team that places entrepreneurship, responsibility, and collaboration at the center of everything we do. To support our continued growth, we are seeking a Management Assistant to provide comprehensive administrative support for our daily operations and real estate projects. In this role, you will be the backbone of our office operations, managing critical administrative functions, financial processes, sales documentation, and project coordination. Your work will directly enable our teams to focus on strategic initiatives while you ensure all operational details run smoothly and efficiently.Key Responsibilities:Manage office administration and mailbox operations, including scheduling, mail handling, purchase orders, and vendor follow-up; organize meetings, training sessions, and business travel arrangementsProcess invoices in Exact Online, monitor project costs, prepare payment lists, and handle invoice corrections and financial documentationMaintain sales and customer administration records, including buyer files, deeds, VAT documents, payment schedules, change orders, and final invoicing; coordinate with buyers, client managers, and notariesProvide administrative support for project activities, including work orders, plan requests, handovers, and syndicate coordination; keep project overviews current and accurateManage digital document storage, e-Box access, user permissions, and follow up on tax, vacancy, complaint, and damage filesHandle practical administrative tasks related to interim staff and student job placementsCandidate ProfileWe are looking for candidates who bring broad administrative experience and a preference for working independently with strong organizational discipline. You should be someone who structures work effectively, prioritizes competing demands, and follows files meticulously and autonomously. You take initiative, adapt quickly between different tasks, and communicate clearly and professionally while handling confidential information with discretion.Experience & Expertise Required:Proven experience in a broad-based administrative role with demonstrated ability to manage multiple processes simultaneouslyStrong proficiency with Excel, Outlook, and standard digital applicationsExperience with Exact Online, SharePoint, or similar enterprise systems is a plusBackground in construction or real estate sector is desirable but not essentialQualities & Work Approach:Highly organized and detail-oriented with the ability to prioritize and manage competing deadlinesIndependent worker who takes initiative and follows through on tasks without constant supervisionClear, friendly communicator who builds positive working relationships across teamsDiscreet and professional in handling sensitive and confidential informationFlexible and responsive, able to shift between different administrative functions and project needsRole Impact & Success:As a Management Assistant, you will play a vital role in ensuring operational excellence and enabling our teams to deliver quality projects on schedule. Your attention to detail and organizational discipline will directly contribute to the smooth execution of our real estate initiatives and the satisfaction of our clients and partners.
Management Assistent
Omschrijving van de FunctieAls Management Assistent ondersteun je een dynamische vastgoedbedrijf bij de dagelijkse administratieve werking en de uitvoering van hun vastgoedprojecten. Je bent het centrale aanspreekpunt voor kantoorbeheer, financiële administratie, klantendossiers en projectcoördinatie. Je werkt nauw samen met verschillende teams en externe partners, waaronder notarissen, syndici en klantenopvolgers. Je bent verantwoordelijk voor het beheren van digitale documenten, het verwerken van financiële gegevens in Exact Online, en het waarborgen dat alle dossiers actueel en goed georganiseerd blijven. Dit is een veelzijdige rol waarin je initiatief neemt, prioriteiten stelt en met nauwkeurigheid en discretie werkt.Belangrijkste Verantwoordelijkheden:Administratie en kantoorbeheer: mailboxen, agenda's, post, bestellingen en leveranciers opvolgen; afspraken, opleidingen en zakenreizen organiserenFinanciële ondersteuning: facturen verwerken in Exact Online, projectkosten controleren, betalingslijsten voorbereiden en factuurcorrecties uitvoerenVerkoop- en klantenadministratie: kopersdossiers, aktes, btw-documenten, betalingsschijven, meerwerken en eindafrekeningen beheren in overleg met kopers, klantenopvolgers en notarissenProjectondersteuning: werkmeldingen, planaanvragen en opleveringen administratief ondersteunen; overleg met syndici coördineren en projectoverzichten actueel houdenDossierbeheer: digitale documenten en e-Box beheren, toegangsrechten toekennen, belasting-, leegstands-, bezwaar- en schadedossiers opvolgenPraktische opvolging: interim- en jobstudentenadministratie behandelenProfiel van de KandidaatWe zoeken een zelfstandige professional met brede administratieve ervaring die gestructureerd werkt, prioriteiten stelt en dossiers nauwgezet opvolgt. Je bent iemand die initiatief neemt, vlot tussen verschillende taken schakelt en helder en vriendelijk communiceert. Je gaat discreet om met vertrouwelijke informatie en bent bedreven met digitale toepassingen.Vereiste Ervaring en Expertise:Ervaring in een brede administratieve functieVaardigheid met Excel, Outlook en digitale toepassingenKennis van Exact Online, SharePoint en Odoo (een pluspunt)Ervaring in de bouw- of vastgoedsector (een pluspunt)Kwaliteiten en Werkwijze:Gestructureerde werkwijze met aandacht voor detailZelfstandig en nauwgezet dossierbeheerInitiatief nemen en flexibiliteit bij taakwisselingHeldere en vriendelijke communicatieDiscretie en vertrouwelijkheid in omgang met gevoelige informatieImpact van de RolDeze functie is cruciaal voor de soepele werking van ons kantoor en de succesvolle uitvoering van onze vastgoedprojecten. Als Management Assistent zorg je ervoor dat alle administratieve processen efficiënt verlopen en dat ons team zich kan concentreren op strategische groei.
HR Officer – L&D & Employee Wellbeing
HR Officer – Learning & Development, Soft Skills & Employee WellbeingLocation: Brussels, Belgium, with occasional travel to other Belgian officesSector: Financial ServicesContract: Full-time (38 hours/week)About the OpportunityFor my client, a Belgian SME active in the financial services sector, I am looking for a dedicated HR professional to support employee development, promote a culture of continuous learning and act as a trusted point of contact for employees.With approximately 40 employees across multiple locations, my client offers a collaborative working environment where personal development, employee wellbeing and human relationships are highly valued.Your ResponsibilitiesLearning & Development and Soft SkillsDesign, implement and coordinate soft skills development programmes covering leadership, resilience, emotional intelligence, stress management and interpersonal communication.Identify development needs through interviews, surveys and competency assessments.Measure training effectiveness through KPIs, feedback and evaluation tools.Internal Training CoordinationDevelop and manage the annual training plan in collaboration with management.Select and coordinate external trainers, workshops, webinars and e-learning programmes.Manage the training catalogue, budgets and external training providers.Employee Support and CoachingAct as a trusted and confidential point of contact for employees regarding personal development, career progression and wellbeing.Organise individual coaching sessions and small-group development initiatives.Ensure confidentiality and compliance with GDPR and applicable Belgian employment legislation.Performance Management and Learning CultureIntegrate soft skills development into performance reviews and career discussions.Develop dashboards and progress reports to monitor employee development.Promote a culture of continuous learning through internal events, development initiatives and knowledge-sharing communities.HR AdministrationMaintain accurate training records, certificates and related documentation.Support compliance with Belgian employment legislation and contribute to updating HR policies relating to employee development.Secondary Office Management ResponsibilitiesCoordinate office supplies, IT equipment and workplace requirements across multiple sites.Support health, safety and workplace wellbeing initiatives, including ergonomics and waste management.Report on office management activities when required.Your ProfileBachelor's or Master's degree in HR, Occupational Psychology, Learning & Development or a related field.At least 5 years of experience in internal training, soft skills development, coaching or mentoring.Experience as a confidential employee support contact or mediator is an asset.Knowledge of Belgian employment law, training administration and workplace health and safety.Experience managing training budgets and external suppliers.Excellent interpersonal communication and active listening skills.Empathetic, discreet and able to build trusting relationships.Autonomous, proactive, organised and detail-oriented, with a collaborative mindset.Comfortable working with reporting tools and training evaluation methods.LanguagesFluent Dutch and French are essential.Professional proficiency in English is an asset.The OfferA full-time position within a small, collaborative organisation.The opportunity to make a direct impact on employee wellbeing, professional development and organisational performance.Autonomy to develop and implement innovative learning initiatives.A supportive working environment built on trust, respect and collaboration.A competitive salary package, including Belgian employee benefits, pension contributions and opportunities for continuous professional development.A Brussels-based role with occasional travel to other Belgian offices, with travel expenses reimbursed.Why Consider This Opportunity?This is an excellent opportunity for an HR professional passionate about Learning & Development, soft skills and employee wellbeing, who wants to take ownership of development initiatives and make a tangible difference within a people-oriented organisation.
Management Assistant
Job DescriptionWe are a dynamic real estate firm committed to developing quality projects that combine strong results with sustainable added value for our environment, clients, and partners. We work with a driven team that places entrepreneurship, responsibility, and collaboration at the center of everything we do. To support our continued growth, we are seeking a Management Assistant to provide comprehensive administrative support for our daily operations and real estate projects. In this role, you will be the backbone of our office operations, managing critical administrative functions, financial processes, sales documentation, and project coordination. Your work will directly enable our teams to focus on strategic initiatives while you ensure all operational details run smoothly and efficiently.Key Responsibilities:Manage office administration and mailbox operations, including scheduling, mail handling, purchase orders, and vendor follow-up; organize meetings, training sessions, and business travel arrangementsProcess invoices in Exact Online, monitor project costs, prepare payment lists, and handle invoice corrections and financial documentationMaintain sales and customer administration records, including buyer files, deeds, VAT documents, payment schedules, change orders, and final invoicing; coordinate with buyers, client managers, and notariesProvide administrative support for project activities, including work orders, plan requests, handovers, and syndicate coordination; keep project overviews current and accurateManage digital document storage, e-Box access, user permissions, and follow up on tax, vacancy, complaint, and damage filesHandle practical administrative tasks related to interim staff and student job placementsCandidate ProfileWe are looking for candidates who bring broad administrative experience and a preference for working independently with strong organizational discipline. You should be someone who structures work effectively, prioritizes competing demands, and follows files meticulously and autonomously. You take initiative, adapt quickly between different tasks, and communicate clearly and professionally while handling confidential information with discretion.Experience & Expertise Required:Proven experience in a broad-based administrative role with demonstrated ability to manage multiple processes simultaneouslyStrong proficiency with Excel, Outlook, and standard digital applicationsExperience with Exact Online, SharePoint, or similar enterprise systems is a plusBackground in construction or real estate sector is desirable but not essentialQualities & Work Approach:Highly organized and detail-oriented with the ability to prioritize and manage competing deadlinesIndependent worker who takes initiative and follows through on tasks without constant supervisionClear, friendly communicator who builds positive working relationships across teamsDiscreet and professional in handling sensitive and confidential informationFlexible and responsive, able to shift between different administrative functions and project needsRole Impact & Success:As a Management Assistant, you will play a vital role in ensuring operational excellence and enabling our teams to deliver quality projects on schedule. Your attention to detail and organizational discipline will directly contribute to the smooth execution of our real estate initiatives and the satisfaction of our clients and partners.
Management Assistent
Omschrijving van de FunctieAls Management Assistent ondersteun je een dynamische vastgoedbedrijf bij de dagelijkse administratieve werking en de uitvoering van hun vastgoedprojecten. Je bent het centrale aanspreekpunt voor kantoorbeheer, financiële administratie, klantendossiers en projectcoördinatie. Je werkt nauw samen met verschillende teams en externe partners, waaronder notarissen, syndici en klantenopvolgers. Je bent verantwoordelijk voor het beheren van digitale documenten, het verwerken van financiële gegevens in Exact Online, en het waarborgen dat alle dossiers actueel en goed georganiseerd blijven. Dit is een veelzijdige rol waarin je initiatief neemt, prioriteiten stelt en met nauwkeurigheid en discretie werkt.Belangrijkste Verantwoordelijkheden:Administratie en kantoorbeheer: mailboxen, agenda's, post, bestellingen en leveranciers opvolgen; afspraken, opleidingen en zakenreizen organiserenFinanciële ondersteuning: facturen verwerken in Exact Online, projectkosten controleren, betalingslijsten voorbereiden en factuurcorrecties uitvoerenVerkoop- en klantenadministratie: kopersdossiers, aktes, btw-documenten, betalingsschijven, meerwerken en eindafrekeningen beheren in overleg met kopers, klantenopvolgers en notarissenProjectondersteuning: werkmeldingen, planaanvragen en opleveringen administratief ondersteunen; overleg met syndici coördineren en projectoverzichten actueel houdenDossierbeheer: digitale documenten en e-Box beheren, toegangsrechten toekennen, belasting-, leegstands-, bezwaar- en schadedossiers opvolgenPraktische opvolging: interim- en jobstudentenadministratie behandelenProfiel van de KandidaatWe zoeken een zelfstandige professional met brede administratieve ervaring die gestructureerd werkt, prioriteiten stelt en dossiers nauwgezet opvolgt. Je bent iemand die initiatief neemt, vlot tussen verschillende taken schakelt en helder en vriendelijk communiceert. Je gaat discreet om met vertrouwelijke informatie en bent bedreven met digitale toepassingen.Vereiste Ervaring en Expertise:Ervaring in een brede administratieve functieVaardigheid met Excel, Outlook en digitale toepassingenKennis van Exact Online, SharePoint en Odoo (een pluspunt)Ervaring in de bouw- of vastgoedsector (een pluspunt)Kwaliteiten en Werkwijze:Gestructureerde werkwijze met aandacht voor detailZelfstandig en nauwgezet dossierbeheerInitiatief nemen en flexibiliteit bij taakwisselingHeldere en vriendelijke communicatieDiscretie en vertrouwelijkheid in omgang met gevoelige informatieImpact van de RolDeze functie is cruciaal voor de soepele werking van ons kantoor en de succesvolle uitvoering van onze vastgoedprojecten. Als Management Assistent zorg je ervoor dat alle administratieve processen efficiënt verlopen en dat ons team zich kan concentreren op strategische groei.
HR Officer – L&D & Employee Wellbeing
HR Officer – Learning & Development, Soft Skills & Employee WellbeingLocation: Brussels, Belgium, with occasional travel to other Belgian officesSector: Financial ServicesContract: Full-time (38 hours/week)About the OpportunityFor my client, a Belgian SME active in the financial services sector, I am looking for a dedicated HR professional to support employee development, promote a culture of continuous learning and act as a trusted point of contact for employees.With approximately 40 employees across multiple locations, my client offers a collaborative working environment where personal development, employee wellbeing and human relationships are highly valued.Your ResponsibilitiesLearning & Development and Soft SkillsDesign, implement and coordinate soft skills development programmes covering leadership, resilience, emotional intelligence, stress management and interpersonal communication.Identify development needs through interviews, surveys and competency assessments.Measure training effectiveness through KPIs, feedback and evaluation tools.Internal Training CoordinationDevelop and manage the annual training plan in collaboration with management.Select and coordinate external trainers, workshops, webinars and e-learning programmes.Manage the training catalogue, budgets and external training providers.Employee Support and CoachingAct as a trusted and confidential point of contact for employees regarding personal development, career progression and wellbeing.Organise individual coaching sessions and small-group development initiatives.Ensure confidentiality and compliance with GDPR and applicable Belgian employment legislation.Performance Management and Learning CultureIntegrate soft skills development into performance reviews and career discussions.Develop dashboards and progress reports to monitor employee development.Promote a culture of continuous learning through internal events, development initiatives and knowledge-sharing communities.HR AdministrationMaintain accurate training records, certificates and related documentation.Support compliance with Belgian employment legislation and contribute to updating HR policies relating to employee development.Secondary Office Management ResponsibilitiesCoordinate office supplies, IT equipment and workplace requirements across multiple sites.Support health, safety and workplace wellbeing initiatives, including ergonomics and waste management.Report on office management activities when required.Your ProfileBachelor's or Master's degree in HR, Occupational Psychology, Learning & Development or a related field.At least 5 years of experience in internal training, soft skills development, coaching or mentoring.Experience as a confidential employee support contact or mediator is an asset.Knowledge of Belgian employment law, training administration and workplace health and safety.Experience managing training budgets and external suppliers.Excellent interpersonal communication and active listening skills.Empathetic, discreet and able to build trusting relationships.Autonomous, proactive, organised and detail-oriented, with a collaborative mindset.Comfortable working with reporting tools and training evaluation methods.LanguagesFluent Dutch and French are essential.Professional proficiency in English is an asset.The OfferA full-time position within a small, collaborative organisation.The opportunity to make a direct impact on employee wellbeing, professional development and organisational performance.Autonomy to develop and implement innovative learning initiatives.A supportive working environment built on trust, respect and collaboration.A competitive salary package, including Belgian employee benefits, pension contributions and opportunities for continuous professional development.A Brussels-based role with occasional travel to other Belgian offices, with travel expenses reimbursed.Why Consider This Opportunity?This is an excellent opportunity for an HR professional passionate about Learning & Development, soft skills and employee wellbeing, who wants to take ownership of development initiatives and make a tangible difference within a people-oriented organisation.
Deputy AML Compliance Officer
Deputy AML Compliance Officer | Insurance | BrusselsAbout the companyOur client is an established international insurance group operating across several European and Asian markets. Its Belgian entity offers a collaborative working environment, with a strong focus on compliance, risk management and continuous improvement.Your RoleAs Deputy AML Compliance Officer, you will join the Compliance team and act as the formally designated deputy to the AML Compliance Officer (AMLCO).Working within the second line of defence, you will contribute to the effectiveness of the organisation’s Anti-Money Laundering and Counter-Terrorist Financing (AML/CFT) framework. You will also have the opportunity to broaden your expertise across various compliance topics and contribute to ongoing transformation initiatives.Your ResponsibilitiesAML Oversight & AdvisorySupport and advise the AML Compliance Officer in carrying out their responsibilities.Review AML investigations escalated by the first line of defence.Provide guidance on AML/CFT matters to relevant internal stakeholders.Monitoring & Risk AssessmentsConduct AML monitoring activities and control reviews.Contribute to periodic and ad hoc AML/CFT risk assessments.Regulatory ReportingPrepare regulatory reports for submission to the National Bank of Belgium.Contribute to internal reporting for senior management.Investigations & Suspicious Transaction ReportingAnalyse suspicious transactions and support related investigations.Act as a back-up for the AMLCO in relation to suspicious transaction reporting to the Financial Intelligence Processing Unit (CTIF-CFI/FIU).Audit & Continuous ImprovementSupport internal and external audits.Follow up on remediation actions and contribute to process improvements.Participate in the development and maintenance of AML policies and procedures.Training & Broader Compliance ActivitiesPrepare and deliver AML awareness and training sessions.Contribute to other compliance areas, such as fraud prevention, FATCA/CRS, insurance distribution and data protection.Your ProfileAt least 3 years of professional experience in AML/CFT within a financial institution in Belgium.A solid understanding of the Belgian AML/CFT regulatory framework.Strong analytical, critical-thinking and problem-solving skills.A structured, autonomous and detail-oriented approach.Excellent communication skills and the ability to collaborate effectively with different stakeholders.A bachelor’s or master’s degree, or equivalent relevant professional experience.Professional proficiency in English and fluency in either French or Dutch.Relevant professional certifications, such as CAMS, are considered an asset.
Chef de Projet – Construction Générale (Classe 8)
Description du PosteNous recrutons un Chef de Projet expérimenté pour piloter des chantiers de construction générale de classe 8. Vous aurez pour but d'assurer la gestion complète de projets complexes, du planning à la livraison, en respectant les délais, budgets et normes de qualité. Le Chef de Projet collaborera avec les partenaires, sous-traitants et clients, en garantissant la conformité réglementaire et la sécurité sur des chantiers entre Namur et Liège.Responsabilités principales :Planifier et superviser l'ensemble des activités du chantierGérer les budgets, devis et variations de coûtsCoordonner les équipes internes, sous-traitants et fournisseursAssurer le respect des délais contractuels et corriger les dérivesGarantir la conformité aux normes de sécurité, environnement et qualitéGérer les relations avec clients, architectes et autoritésProduire rapports, procès-verbaux et documentation administrativeRésoudre les problèmes techniques et logistiques en temps réelParticiper à l'amélioration continue des processusProfil du CandidatVous avez une expertise démontrée en gestion de chantiers complexes, vous êtes un professionnels rigoureux, autonomes, avec excellentes capacités de communication et leadership.Expérience et expertise requises :Minimum 10 ans en tant que Chef de Projet classe 8Formation en ingénierie civile ou industrielleExpertise en gestion de chantiers complexesMaîtrise de MS Project, Primavera ou similairesConnaissance des normes de sécurité, environnement et qualitéExpérience en gestion budgétaire et maîtrise des coûtsCapacité à lire et interpréter plans et documents techniquesQualités et approche de travail :Rigueur et organisation exceptionnelleLeadership naturel et capacité de coordinationExcellentes compétences en communication et négociationAutonomie et prise d'initiativeSens du détail et attention à la qualité et sécuritéAdaptabilité et résilienceIntégrité professionnelle et respect des engagementsImpact du Rôle et Signaux de SuccèsCe poste est central pour assurer la livraison réussie de projets de construction majeurs, en garantissant la satisfaction des clients et la rentabilité des chantiers. Le succès se mesure par la réalisation des projets dans les délais, le respect des budgets et le maintien d'un excellent bilan de sécurité.
Technical sales Brussel en Vlaanderen
Omschrijving van de FunctieWij zoeken een ervaren technisch verkoopsspecialist voor onze activiteiten in Brussel en Vlaanderen. In deze rol ben je verantwoordelijk voor het identificeren, presenteren en sluiten van verkoopdeals in het domein van beveiligingssystemen, toegangscontrole, inbraakdetectie en aanverwante technologieën. Je combineert sterke verkoopsvaardigheden met diepgaande technische kennis om klanten te adviseren over de meest geschikte oplossingen. Je werkt nauw samen met technische teams, projectmanagers en klanten om complexe projecten van offerte tot implementatie te begeleiden. Je bent het gezicht van ons bedrijf en draagt bij aan het opbouwen van langdurige relaties met zowel nieuwe als bestaande klanten.Belangrijkste Verantwoordelijkheden:Prospectie en lead generation in het beveiligings- en toegangscontrolesegment in Brussel en VlaanderenTechnische presentaties en demonstraties van beveiligingsoplossingen aan potentiële klantenOffertebeheer en onderhandelingen met klanten over prijs en voorwaardenAdvisering van klanten over de meest passende technische oplossingen op basis van hun specifieke behoeftenCoördinatie met interne teams (engineering, project management, installatie) voor naadloze projectuitvoeringOnderhoud van klantrelaties en identificatie van vervolgverkoopmogelijkhedenDeelname aan branchebijeenkomsten, beurzen en netwerkactiviteitenVoorbereiding van technische documentatie en verkoopsmateriaalRapportage van verkoopsactiviteiten en pipelinemanagementProfiel van de KandidaatWij zoeken een ambitieuze professional met minstens 5 jaar aantoonbare ervaring in technische verkoop, bij voorkeur in de beveiligingsbranche. Je hebt een sterke combinatie van verkoopstalent en technische kennis van veiligheidssystemen, toegangscontrole, inbraakdetectie of verwante domeinen. Je bent in staat om complexe technische concepten helder en overtuigend aan verschillende doelgroepen uit te leggen. Je beschikt over een proactieve mentaliteit, sterke communicatievaardigheden en een klantgeoriënteerde benadering.Vereiste Ervaring & Expertise:Minimaal 5 jaar ervaring in technische verkoop, bij voorkeur in beveiligingssystemen, toegangscontrole of inbraakdetectieGrondige kennis van beveiligingstechnologieën, systemen en industriële standaardenErvaring met offertebeheer en verkoopprocessen in B2B-omgevingenVermogen om technische specificaties te begrijpen en deze in verkoopsargumenten om te zettenErvaring met CRM-systemen en verkoopsadministratieKennis van de Belgische markt en regelgeving rond beveiligingssystemen is een voordeelKwaliteiten & Werkwijze:Sterke verkoopsmentaliteit met focus op resultaten en doelstellingUitstekende communicatie- en presentatievaardighedenAnalytisch denkvermogen en probleemoplossend vermogenZelfstandigheid en vermogen om in een dynamische omgeving te werkenBetrouwbaarheid en integriteit in alle klantinteractiesBereidheid om zich voortdurend bij te scholen in nieuwe technologieën en markttrendsSterke organisatorische en administratieve vaardighedenTeamgeest en vermogen om effectief samen te werken met verschillende afdelingenImpact van de Rol & Succesindicatoren:Als technisch verkoopsspecialist ben je cruciaal voor de groei van ons beveiligingsbedrijf in Brussel en Vlaanderen. Je succes wordt gemeten aan het aantal afgesloten deals, de waarde van je verkooppijplijn, klantentevredenheid en je vermogen om langdurige relaties op te bouwen in een competitieve markt.
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