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Executive Assistant

20/05/2025
PermanentBelgiumOn site
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Description du poste

Executive Assistant responsible for providing comprehensive administrative support to business leaders and teams.

  • Administrative Coordination: Organize, prioritize, and manage daily business activities, ensuring smooth operational execution across multiple projects and tasks.
  • Calendar Management and Scheduling: Oversee executive calendars, arrange meetings, and coordinate appointments with internal and external stakeholders, ensuring optimal use of time and resources.
  • Travel Arrangements: Plan and book domestic and international travel, including flights, accommodations, and itineraries. Anticipate logistical needs and adjust arrangements as required.
  • Correspondence: Draft, review, and manage communications, maintaining accuracy and professionalism in all written documents.
  • Meeting Support: Prepare meeting agendas, take minutes, and ensure follow-up on resulting action items.

The role focuses on providing essential coordination and support to streamline executive workflow, requiring strong organizational skills and attention to detail.

Description du profil

We are looking for candidates who thrive in fast-paced environments and possess a natural inclination for organization and proactive support. The ideal person is detail-oriented, resourceful, and demonstrates unwavering professionalism in all interactions. Success in this position requires a strong sense of responsibility and the maturity to handle sensitive information with discretion.

  • Exceptional organizational acumen: Able to anticipate needs, prioritize competing demands, and maintain structure amidst complexity.
  • Outstanding communication skills: Articulate and confident in both written and spoken English, engaging effectively with senior leaders and external stakeholders alike.
  • Adaptability and composure: Comfortable adjusting priorities on short notice and remaining calm under pressure.
  • Service-oriented mindset: Approaches challenges with a can-do attitude, consistently seeking opportunities to add value and streamline processes.
  • Discreet and trustworthy: Holds the highest standards of confidentiality and integrity when dealing with sensitive matters.
  • Strong skills in calendar management and scheduling as well as travel coordination: Demonstrates reliability and attention to detail in ensuring executives’ agendas and travel logistics are always accurate and efficient.

We value candidates who bring initiative, possess great judgment, and are committed to professional excellence in every aspect of their work.

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